Through our strong library and portfolio of Modern SharePoint Intranet examples, we have tried to simplify challenges of better collaboration for cross-industry verticals. If you want to improve the performance of team members who are considered "average," do the same for them. Theres no need to search long email trails or jam-packed filing cabinets. They can connect with their colleagues on a formal, and perhaps more importantly, informal basis. Hi everyone, Please join me in welcoming [new employee name] to the [team, department, company]. Frequently used quicklinks include the following: Some intranet designers provide customizable quicklinks lists. Its intuitive and easy to follow. Companies use intranet forums to brainstorm ideas, share insights, and support project work. organize a photo day when all employees will have their intranet pictures taken by a professional. The intranet simplifies access and makes it easier to share data and information across these platforms. Its essential to carefully consider how content will translate to the smaller screens of smartphones and tablets. In today's time where everybody is busy in their own life, the only way which is suitable to inform known people or important people is via digital mode i.e. Well-thought-through product announcements will help increase feature awareness and engage users with new functionality. Content is hidden from the user until they click, and an expandable menu appears. It provides an overview of the entire site. Company announcement email template 1 - promotion announcement. Fast forward 20 years and youve got a digital-, collaboration- and interaction-oriented workplace. A well designed, engaging company intranet that is intuitive and user-friendly quickly captures your employees' attention and inspires them to use it on a daily basis, turning the company intranet into a business-critical tool. Quite simply, intranets allow for a more efficient exchange of information and data across the organization. And aim to include a mix of team and corporate news for a personalized user experience. Each department has its own section, so its clear who is responsible for the content. Management can be confident the intranet has the latest sales data available. Once you have selected a design template, its time to customize. It also allows a company to reach out to an existing customer base . Rather than stock images, people especially enjoy seeing real people, so this photo ticks all the boxes. Take our workplace Zodiac quiz to find out! Some ways to improve your website announcement email subject line include: Telling people exactly what they get when they open your emails. Theres only one way to find out ask them. Either way, theres a lot at stake. Use a consistent page layout and neutral color palette. Search filters should include tags, headlines, authors, and teams. And you can easily turn notifications on and off. You can also set up topic-based conversations using # channels. Follow the same process for other departments and any centralized data that all staff need to access. Say goodbye to emailing someone for the latest form or document; say hello to enabling the entire workforce to focus on higher-value initiatives. ), shoutouts to other teams or employees (like congratulating a real estate agent for closing a deal), office culture updates, and more. Breadcrumbs, as they are called, then identify where the page fits in the intranet information architecture. Here they are: 1. Companies can develop a prominent company feed used to manage important messages and encourage their entire workforce to do the same. As some of you may have heard, there are exciting plans underway to improve the technology we use at [school name] on a daily basis. Announce your new release with a product email - Send it 5 days before the product launch. . Pre-built by the provider, intranet templates come loaded with coding, functionality, and a basic design. And less important content such as hyperlinks and social media feeds work well in narrower columns on the right-hand side. Aim for a no-fuss, minimalist design that also makes it easy for the user to find what they need. The best video content has a clear focus and is short and sweet. Remote working has exploded since the onset of Covid-19. This means only those employees that need to can view the page. Well also look at how modern employee communication and engagement platforms extend the capabilities and benefits of the intranet models of yesterday. Page, section, and content headings need to be specific and relevant. Your intranet will contain a vast amount of company information. A staff directory connects employees right across your organization, including remote or non-desk workers. As well as increasing their sense of engagement, it will also ensure the intranet is more relevant. It gives the intranet a clear identity, and makes it easier to refer to in documents, and in conversation. Given the sensitive nature of the intranet information, its likely some pages will need to be secure. This means companies arent able to measure employee engagement or other important usage trends in order to determine whether or not their intranet is truly improving company culture. Consider incorporating a real-time team chat feature. Say, for example, you want to change the color scheme in line with your new corporate image. It is well worth the investment of time to make sure the intranet has a consistent presentation. Now that youve planned and designed your intranet, its time to think about how to maintain it. This example has identified quick links with an engaging icon. More detailed guidance on employee surveys is available on our blog. That way, you can be certain users can access the footage, whether working from a desktop or mobile device. This is often more obvious to the user and makes for a more engaging employee experience. Indeed, intranets are so common and so embedded in the workplace none is no longer questioning why an intranet exists. Employee recognition softwareempowers every employee to recognize and be recognized on an equal playing field. Lets use the example of the human resources (HR) department to illustrate how to put together a site map. Amplify the office atmosphere and experience through increased employee recognition and engagement. Each employee and location have insights into what is happening throughout the company, regardless of where they are located. And make sure you mix things up. A project go-live announcement email is the perfect vehicle for that. Your intranet will become the central hub for your company online. Crisis Communications. User profile pages are an invaluable way of introducing employees to each other. Faster and more accurate, automated workflows make life simpler. Most of us are familiar with the concept of a corporate intranet by now. Use graphics to make your email more engaging: For example, if your dog food company is launching a new product, you can add the product's . Analyze and adapt changes. Results that add up where it matters most: your bottom line. Apart from representing the organization's corporate branding, one great thing about this Intranet is that it shows all the tools needed by employees in a single view. 1. It is the fastest and easiest mode. Site page permissions can be set by job title, department, or location. Search for jobs related to Intranet announcement examples or hire on the world's largest freelancing marketplace with 20m+ jobs. Having a dynamic intranet is an important advantage because the parallels between superior employee experiences and business performance are striking. In this article, well take a closer look at corporate intranets, including what they are, their top features, and company intranet examples of how companies from a variety of industries are using intranets in innovative ways. Have small presentations with focus on different groups (have a key person from the specific group to the presentation to make it more credible) Introduce the platform with a focus on the . The aim here is for the stakeholders to identify the intranets essential parent or main pages along with the child or sub-pages. Far from being wasted space, white space presents a clean, uncluttered feel to the intranet. Whats more, if theres an internal restructuring, then the intranet also has to be reconfigured. Here we provide an overview of the main issues. Let's say you're introducing a new intranet to reduce reliance on email, paper notices and IMs for several types of the content in your company. Intranet Announcement Website Awards Announcement Social Media Posts . Involving your employees as much as possible at every step of the process will not only help to ensure your intranet really does address those organizational pain points, it will also increase the levels of employee engagement and will ensure your intranet is widely accepted and adopted from the very start. The traditional Intranet was created as a private network for internal communications within a company or learning institution. Modern intranet solutionsnow offer powerful analytics to see whats working for employeesacross different topics, locations, job roles, and more. 1. Integrates well with other Microsoft 365 and third-party apps/platforms. By hosting a video conference, you can introduce your new intranet software, and show it as a global resource. This example emphasizes what is most . Be mindful of font sizes and color schemes so that content is easy to find and read on smaller screens. Administration tools allow you to edit pages and upload content, videos, or graphics. And so more users than ever are navigating intranets from mobile devices. This year's finalists were: Best Intranet Launch winner: Piedmont Healthcare, The Village. Best practice suggests you should be economical with hyperlinks to documents. Your employees will be the people who use your intranet and . The key messages that hopefully youve got out of this free guide are summarised as follows: Dont overthink or over complicate your site. 1. That's why, in today's post, we'll look at 11 website welcome message examples that you can use on your own site. For an internal job posting email, you will give a complete position description, with role details and info on applying, just like an external job posting. Other important announcements, links, and information naturally flow on, while the box layout style delineates the key information items. This certainly makes ongoing management and maintenance easier. Communication is key, which is why Axero's News and Announcements intranet template takes a clean, balanced approach to displaying your communications. They encourage a community approach to share and managing . Always test it on a mobile device if you can beforehand. During that time, they have always been dedicated to . The following section shows, In the present-day digital age, it is important to have a tool that keeps your company connected. Keep your company news and information modern, relevant, and targeted with the following ideas. Clear and concise communication is essential for any role in a business, and the quality of a companysinternal communicationsets the stage for the future. Okta SSO simplifies the way users connect. You will want to select a company intranet that has a vast array of features that make collaboration easier for your employees. Why not even encourage user or team-generated video content as part of your employee engagement and collaboration strategy. As these diverse intranet design examples show, the potential and flexibility of design is, in theory, unlimited. Fast and highly responsive, the best intranets are using instant messaging to enhance internal communications. This is critical for remote workers and non-desk staff. It sets out what the site is all about so the user is clear whats in store. Consider an intranet that includes oneor all of the following communication tools: Corporate data hub: Its important for your intranet solution to integrate with corporate enterprise systems. Happy Hour 2: Relay new hires' hidden talents or most embarrassing moments. Its a central hub designed to make it easier for employees to access all they need to get the job done. Employees shouldnt have to work hard to read the text or locate information, so be careful in the choices you make. Heres an example of how you could use video in your intranet. Page permissions restrict who can create and edit content. Older generations, however, tend to navigate through the pages to find the information they are looking for. You can upload documents, images, or videos for instant sharing. On the smaller screen format, they work much better than mega menus. And to make it even more effective, you can integrate it with other enterprise systems used by your business. Once identified, parent pages are usually presented as mega-menus in the intranet site architecture. Staff directories bring workers together regardless of location. As a result, many companies have opted instead for a task-based approach to intranet navigation. This does not mean, of course, that intranets are deployed for no underlying rationale or only for collaboration and interactivity purposes. Heres an example: sub-heading Travel Policies > Hotel Expenses (hyperlink). This is good news for new starters, especially. Fully integrated into your intranet and with seamless access to all features, team chat will add value to your internal communications. Forms are automatically routed to the relevant department for action. This enables connected workflows and easy data retrieval. Rewards can range from a peer-to-peer shoutout or digital high five to a gift card or other giveaway. Employees can self-manage their profiles, updating and refreshing the information as required. IA is all about improving the findability and discoverability of the intranets content to enhance users overall experience. Serves as a content management system (CMS): Intranets function as comprehensive repositories of vital information for the entire company. This example primarily uses blues and grays, while the icons inject a vibrant splash of color. They can also create and post surveys and pollsfor example, what type of cake should we get to celebrate Susans birthday?. Avoid confusing and unclear category labels. The intranets notifications tool is a very handy feature. Access to all content and resources is easy with the navigation tabs. Employees can upload pictures from a corporate event and share them with the whole company. This example shows how you can group forms in a single area on your intranet, providing easy online access. Analytics: Many corporate intranets today simply dont have the capabilities to report on employee activity metrics. Staff use it to keep updated on their favorite #channels and tag their colleagues to alert them to important information. Users simply click on the tab for a full menu of options. Clinked Best for: being a white-labeled intranet app. The classic intranet use case is a home for company resources. The potential for custom integration with other enterprise systems is one of the intranets main advantages. Here are some examples: 1. The same industry sector or even the same brand can be interpreted in a multitude of different ways, depending on the culture and needs of the organization. Share files securely with internal or external contacts and take advantage of the bulk document upload and download tools. Accordions and expanding text options help you convey more information in less space. Some intranet solutions like MyHubs allow you to create and use custom fields within the profile pages. Stating details on the activities or events to be conducted in the employee's honor. Advanced intranet administrators will love the endless possibilities for customization CSS makes possible. And advanced search functions such as. 7. Indeed, , and act as corporate memories. And its a vital lifeline for remote employees. Use the intranets simple administration tools to restrict forum access to relevant personnel. It's free to sign up and bid on jobs. Graphic or text clues ensure employees understand where they are on the site and how pages are connected. That high-res, glossy sales brochure may not be viable for your sales reps on the road. In our intranet screenshot above, the most recent content leads the page. A persona is a fictional but realistic description of a typical intranet user (for example, new starter/new employee, knowledge worker, field worker, sales rep, people manager, or content author). Easy to set up, intranet-based polls and surveys save time and cut down on external consultants costs. Last, but not least point at our list of intranet design examples is actually not the design itself, it's the design analytics. And the intranet means you dont have to employ expensive consultants to get started. Go virtual! Embedding the spreadsheet within your intranet means the user has a live view of data entered without having to find the file. Download Examples Press kit. Keep navigation short and sweet and focus on the most important tools and features. Next, it's time to write a description of the position you're hiring for. The interactivity features so commonly today were virtually unknown. In addition to interaction and collaboration benefits, your intranet serves as an excellent platform for company-wide communication from upper level staff members. When a company sends an organizational announcement, management has determined that it's a message that everyone in the organization should know about. Social media is a (mostly) free resource, as well as an integral part of a robust communications strategy for any business. Intranet Announcement Sender: School president or principal Subject Line/Headline: We're getting ready to Go Google! In the post-pandemic digital workplace, intranet forums support faster decision-making and increased agility. An intranet-embedded Google or MS Office 365 doc means you can do away with emailed versions that are hard to track. Check out MyHubs Resource section for more guidance on the custom CSS feature. Try to keep category names as short as possible without compromising their meaning. A text-heavy intranet makes for a dull and uninspiring user experience. Benefits. If you are short on time or lack confidence in your technical ability, then intranet templates are the perfect solution. An Intranet is an internal hub used by companies to store important information, communicate with employees, increase employee advocacy, streamline key processes, and encourage team collaboration. Simply turn it back on when you are ready. The first thing that hits you is the happy, joyful image. For example, the intranets typeface, font size, and color scheme may come across differently on a mobile device. We are delighted to have you on our team! And it should be obvious what the problems or pain points are that each page is resolving. The standard 9 to 5 office worker is fast becoming a thing of the past. Local News & Announcements Instead, pick a format that works well on both the web and mobiles. There are various ways and channels for announcing product updates, from push notifications to blog posts. But you can leave out sections like "About Us.". Tips for Writing Email Announcements. And there are no security concerns like there have been with some cloud file-sharing options. What Should You Look For With a Company Intranet? This eliminates the need to search for hard-to-find information on a non-intuitive site. 2. All you need to do is select the appearance tab and click on the color you want from the palette. Keep the navigation intuitive and straightforward to avoid a frustrating user experience. Keep employees connected in a remote working setup. The intranet was, as such, of little value to employees, if not a waste of resources. Video is a powerful way to impart information or get corporate messages across. Or make it completely mysterious. Updates are made in real-time with the intranet automatically saving the information. We cover best practice considerations, and what you should keep in mind. A poor design, however, will leave staff frustrated and switching off. Or it could be a detailed employee engagement survey that you carry out regularly. To learn more, view our blog guidelines now. The onset of the COVID-19 pandemic has led to the creation of the Crisis Communication template. Upload photos or images relevant to your business. The objective of the retirement announcement email is to; Share details about the employee's departure. Whats more, it doesnt have to be all about work, all of the time. Here you can find an example for one of my go-live emails. Try to include white space in your design to break up the text and present a minimalist look. Employees can personalize their shortcut links to their own preferences and needs. Many companies make extensive use of employee profiles as a platform for promoting joint working and inter-team collaboration. HR will have a parent page, which will be the gateway to all HR informationand data. Display business updates or alerts. Fun-to-use social intranet features such as follow-me, activity walls, and @mentions bring employees together and promote social connections. An intranet both streamlines communication by bringing it into one place and entrusts individuals with a voice and company knowledge. Knowing what people's workflows were before . Designed for advanced intranet administrators, the tool is super-easy to use. You can also use the administration tool to add content or edit pages, upload graphics or videos, and add or delete users. Now it is time to share this great news with everybody, and thank your team members for their contribution. New hirescan use it to find their place with easy-to-access documents, up-to-date org. Storing all company data and information on your intranet means staff know exactly where to go. This decreases communication issues and increases morale, engagement, and productivity. An inspiring visual design has an immediate impact. Ask all staff/key volunteers to change their email signature. And provide better oversight of team-wide training and development needs. Sometimes dismissed as ancient relics, company intranets have come a long way since their first appearance in 1994. Information can easily get lost, or errors can creep in so that the form ends up going backward and forwards. 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